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Thank You for Your Participation!

Below you will find the information to assist you in your planning for this event

Internet Summit Raleigh
November 14-15, 2018

Venue

Raleigh Convention Center
(Ballroom – Level 4)
500 S. Salisbury Street
Raleigh, NC 27601
www.raleighconvention.com/

Projected Attendance
2000+

Platinum & Gold Level Silver Level Bronze Level
One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs
10’ linear space (width) 8’ linear space (width) 6’ linear space (width)
Exhibit depth is 6 to 10 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Complimentary WiFi Complimentary WiFi Complimentary WiFi
Lunch on Day 2 Lunch on Day 2 Lunch on Day 2
Exhibit Location:Ballroom Foyer – Level 4 Exhibit Location:Ballroom Foyer – Level 4 Exhibit Location: North Hallway – Level 3

* All sponsor table locations and spacing will be confirmed during setup.

Please note:

  • To expedite your set-up, please let your Account Manager know if you DO NOT want to the 6’ table, linen, and chairs included with your exhibit space.
  • To maintain consistency for all sponsors and the audience experience, custom booth carpet/special floor covering in sponsor exhibit space is prohibited.
  • Electrical outlets, extension cords, and power strips are not included or guaranteed with your exhibit space. If electricity is needed, advance order is required (see Optional Services section below).
  • Wall hangings are not permitted by the venue.
  • All marketing must stay within the confines of your designated exhibit space. Marketing of any kind outside your designated exhibit space is strictly prohibited.
  • All attendees, speakers, sponsors, booth staff, etc. are required to wear & display name badges during onsite event hours.
  • The use of drones, fog machines, helium balloons, glitter, large virtual reality displays and animals (other than certified service animals) are never permitted at the event. It is strongly advised to alert your Account Manager of any unique promotions & displays planned for your exhibit area.
  • Internet Summit staff will be available to assist with complimentary box storage during the event.

Setup Times
Day 0 – Tuesday, November 13 | 3:00 pm – 5:00 pm
Day 1 – Wednesday, November 14 | 7:30 am – 11:30 am

  • Sponsor set-up should be complete and fully staffed by 11:30am on Day 1
  • Approximately 600 attendees will be onsite for the Pre-Conference from 8:30am to Noon. Exhibit staffing during this time is optional.

Teardown Times
Day 2 – Thursday, November 15 | 5:50 pm – 7:30 pm

  • Early breakdown will not be permitted.
  • Please alert your Account Manager to your setup/teardown plans so we can assist in making the process as smooth as possible.

It is recommended that items be hand-carried to the event, whenever possible. Below is the inbound and outbound shipping information as it pertains to Internet Summit Raleigh 2018.

Arrival Shipping
Internet Summit has arranged for freight to ship to the Raleigh Convention Center.
Sponsors can choose to ship to their hotel, etc. and hand carry exhibit materials to the venue for setup.

  • Shipments must be scheduled to arrive between Thursday, November 8 through Tuesday, November 13.
  • Shipments that arrive before Thursday, November 8 WILL BE REFUSED.
  • Internet Summit and the Raleigh Convention Center do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage.

Please label all packages:
Raleigh Convention Center
Attn: Ashley McLeod
Internet Summit/YOUR COMPANY NAME
500 S. Salisbury Street
Raleigh, NC 27601

Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc.
Be sure to clearly print Exhibiting company name on the outside of all packages.

Outbound Shipping
Reverse shipment must be scheduled directly with your courier for pickup from the
Raleigh Convention Center.

Raleigh Convention Center
500 S. Salisbury Street
Raleigh, NC 27601

  • Be sure to have each item labeled and ready to ship
  • All shipments must be scheduled for pick up on Friday, November 16, between 9 am – 4 pm.
  • The Internet Summit team will have some packing tape onsite for last minute needs
  • The Event Registration Desk is also available to print prepaid shipping labels until 4pm on Thursday, November 15.

Monitor Rental

Internet Summit has a limited inventory of TV monitors for rent on a first come, first served basis. Orders are required at least 10 days pre-show with your Account Manager.

  • Electrical Service Required: Please be sure to order an electrical drop for your exhibit space to power the monitor.
  • In fairness to all exhibitors, the monitor must remain in the back of your exhibit space and audio sound is discouraged.
  • Monitors are compatible with HDMI and USB cables. Be sure to bring appropriate cables to connect your computer to the monitor.

Rental Prices:

  • $100  24″ monitor (table-top display)
  • $300  40″ monitor (floor-based stand mounted on 56″ post for horizontal or vertical display)
  • CrowdHost Productions will be happy to provide quotes for larger TV sizes upon request. Please email Nate@crowdhost.com.

Electrical

Electrical service is not provided with your exhibit space. To order an electrical drop for your sponsor table, please Click Here to arrange and pay for service. Electrical service is $90 if ordered on or before Monday, November 5th and $140 if ordered after this date. Please place your company name in the area for Booth number.

Hard Wire Internet

The venue will have complimentary WiFi. If you wish to have dedicated hardline internet service, please Click Here  to arrange and pay for service. Hardline internet service is $350 if ordered on or before Monday, November 5th and $450 if ordered after this date.  Please place your company name in the area for Booth number. 

Show Decorator

Internet Summit has contracted with Party Reflections as our official Show Decorator. Click Here to view their online catalog for specialty furniture, etc. for your exhibit space. All orders should be placed through Jillian Lundy by calling 919.926.4774 or emailing jlundy@partyreflections.com with the following information:

Email Subject Line: Internet Summit Conference Order – “Company Name”

Email Body:
Company Name, address and email
Contact Name & Phone #
Order: exact items & quantities

DO NOT place your order via the website.

10-15 minute breaks between sessions (see agenda)

Day 1: Wednesday, November 14

  • 1:15 pm , Main Conference Attendee Arrivals
  • 5:45 pm – 6:45 pm, Opening Cocktail Reception

Day 2: Thursday, November 15

  • 7:30 am – 8:30 am, Morning Coffee Networking
  • 10:30 am – 11:00 am, Morning Networking Break
  • 4:50 pm – 5:50 pm, Closing Cocktail Reception

The Internet Summit Team will do our best to accommodate your needs but may not have the manpower, technology, or ability to customize beyond reasonable expectations. In addition, we are always at the mercy of the venue’s existing infrastructure and fire code regulations.

It is the responsibility of the sponsor to provide ALL necessary materials for your exhibit area including: laptops/PC’s, monitor cables adapters, hardware, presentations, demos, swag, backdrops, staffing, and any other personalized/branded materials.

You’ve invested a lot to be a sponsor and the Internet Summit team want your experience to be the best. We provide the most qualified and engaging audience of any digital marketing conference and you are the face of your organization while onsite. Make the most of it! Internet Summit optimizes the sponsor exhibit area to maximize the exposure you receive. Our combined decades of experience and hundreds of events have yielded some best-practices and observations including:

  • Be engaging and approachable – put the mobile devices and laptops down and initiate audience conversations.
  • Come out from behind the table and invite the audience into your space.
  • Introduce yourself and engage the attendee about their business and organizational role.
  • Collect business cards, and/or scan badges – these are your golden leads! Each Internet Summit can yield hundreds of leads representing weeks of cold-calling.
  • Offer a giveaway – everyone loves free stuff. Put your logo in the hands of your future customer and they will remember you.
  • Have Fun! You’re out of the office, seeding the pipelines with qualified relationships, and meeting your next business partner in person! What’s better than that?

Sponsors are permitted to hold raffles, grand prizes and the like only with advanced approval from Show Management. Please contact your Account Manager to discuss and ensure compliance with local, venue, and show management regulations.

As a service to sponsors, Internet Summit has secured extensive supplier discounts for any promotional items (pens, tee-shirts, general giveaways, etc.) to elevate your onsite & year-round branding and ROI. Contact your Account Manager for information or use the link below to contact Swagchimp directly. Be sure to reference your Internet Summit sponsorship to receive special rates.

Please Note: Internet Summit does NOT work with any third party to coordinate hotels. You will be directed to a link to book your room directly at the event hotel. Sponsor contact information is not shared with a third party, nor should any of our event hotels be contacting you to book your rooms. Anyone who does so, is a scam.

Click here for Accommodations

  • Sponsors should be advised that Internet Summit does NOT work with any 3rd party vendors for ATTENDEE/ AUDIENCE LIST purchases. Any direct outreach received by your company for audience lists IS A SCAM and should be ignored.  Internet Summit takes attendee privacy very personally and will never rent, sell, distribute, broker attendee contact info. If contacted for these services, please alert your Account Manager and ignore the campaign. These dubious companies can only offer junk data. A simple online research and reviews will shine some light on their bogus practices. Buyer beware!!
  • Sponsors should be advised that Internet Summit does NOT work with any 3rd party vendors for HOTEL ROOM BLOCK services. Any direct outreach received by your company for hotel lodging assistance IS A SCAM and should be ignored.  Official hotel information for all Internet Summit events will always be found on the “Location” page of the website. Sponsors are welcome to use the official hotel room block or secure lodging on-own as needed.

Join us at Internet Summit 2018